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Title: Desktop Publishing - Effective Scientific Electronic Publishing Tips for using LaTeX and PDF to make electronically published papers more useful for readers.
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LaTeX and PDF: Effective scientific electronic publishing_uacct = "UA-78103-1";urchinTracker();

Effective scientific electronic publishing

Markus G. Kuhn, Computer Laboratory,University of CambridgeThis is a brief list of recommendations for authors of scientificpapers who make their work available online. It focuses in particularon producing high-quality PDF files with LaTeX and covers some othertechnical and typographic pitfalls.

Contents

Be consistent with how you write your nameUse the LaTeX styles suggested by the conference organizersMake sure your online version has page numbers and reference informationThe first printed page should be page number1Use PDF as the distribution format for your online versionUse Type1 vector fonts for generating PDF files with TeXSet the information fields of the PDF fileUse the paper format of the printed version in the PDF fileUse appropriate graphics formats for figuresUse good software engineering for the document sourcesUse filenames that are meaningful in a broader contextValidate your HTML filesTypographic conventions

Be consistent with how you write your name

Choose an exact spelling of your name at the start of yourscientific career and use that and only that on all your publications.Do not change any part of your name. If you have a middle initial inyour name, then either use it always (preferred) or use it never, butavoid switching between the two possibilities. Otherwise, you will getsorted in bibliographic databases (Science Citation Index, etc.) undervarious different places like J DOE and JA DOE, which makes it moredifficult to locate your work.

Use the LaTeX styles suggested by the conference organizers

If the conference proceedings will be published by Springer as Lecture Notes inComputer Science, then use the latest $@ .tif.eps: tifftopnm $< | $(PNMTOPS) > $@ .gif.eps: giftopnm $< | $(PNMTOPS) > $@ .jpg.eps: djpeg $< | pnmtops -noturn -nosetpage > $@ .pbm.eps .pgm.eps .ppm.eps: $(PNMTOPS) $< > $@ .dvi.ps: dvips -Ppdf -G0 $< .tex.dvi: rm -f $*.ps $*.pdf latex $< || { rm -f $*.dvi $*.aux $*.idx && false ; } while grep 'Rerun to get ' $*.log ; do \ latex $< || { rm -f $*.dvi $*.aux $*.idx && false ; } ; done -killall -USR1 xdvi xdvi.bin xdvi-xaw3d.bin 2>/dev/null || true .fig.eps: fig2dev -L eps $< $@ .fig.pstex: .fig.pstex_t: fig2dev -L pstex_t -p $*.pstex $< $*.pstex_t fig2dev -L pstex $< $*.pstex clean: rm -f *.dvi *.log *.bak *.aux *.bbl *.blg *.idx *.ps *.eps *~Archive the source plus PDF version of your paper in a long-termformat. Standards such as tar, gzip, ISO 9660, PDF, TeX, and CD-R aretoday well documented and so widely deployed that people will mostlikely still be able to read them without major problems in 100 yearsfrom now. Eventually write your archive onto a CD-R, preferably thesilver or gold looking ones using the phthalocyanine dye, which shouldkeep the data intact for many decades, if not centuries. Remember thatmagnetic media lasts hardly longer than 5–10 years. Ensure that yourinstitution has a long-term archive concept for the source and finalformatted version of all publications.

Use filenames that are meaningful in a broader context

It is a good idea to include an indication of where the paper ispublished (abbreviation for the conference or journal) and a mostsignificant title word in the filename. For instanceih98-tempest.tex is much more useful then justpaper.tex. Plan your filenames such that you and all yourlocal colleagues can have them nicely together in a single publicdirectory. No filename should be longer than 25 characters; preferablykeep them at less than 15 characters. Use only lowercase US-ASCIIletters, digits, hyphens, and a dot (only for the extension).

Validate your HTML files

If you publish a HTML version of your paper, then please check notonly whether it displays nicely with your current browser, but alsosend it through an SGML parser that grammatically validates your HTMLsyntax against the HTML 4.01document type definition. A validation service is available forinstance from W3C, or you caneasily install your own using nsgmls. Also perform a link check from time totime, as URLs are unfortunately not very stable.

Typographic conventions

Professional typesetting works slightly different from usingtypewriters or ASCII email. Make sure that you are well familiar withthese conventions. Lamport’s LaTeX User’s Guide provides a very briefintroduction is section 2.2.1. In particular, make sure you are awareofhow to use directional quotation marks;the differences in shape and use of hyphen (-), minus (−), en-dash(–) and em-dash (—);the fact that the default font used by TeX’s math mode wasdesigned only for use with single-letter variables and must not beused for writing words or multi-letter abbreviations;When using BibTeX, understand that it tries to change thecapitalization of titles to lowercase unless a word is protected bysurrounding {}. Therefore, protect all proper nouns (names) andabbreviations in this way in your BibTeX file.Here are some more typographic conventions that you may want toconsider:Capitalization of headlines. In the United States, it is acommon practice to capitalize the first letter of more words inheadlines and titles than in normal sentences. The style guides andauthor’s instructions of U.S. publishers, such as the IEEE, requirethis. On the other hand, in Britain, in many other English-speakingcountries, and in many international organizations, professionaltypographers use in headlines exactly the same capitalizationrules as in normal sentences, namely only the first word and propernouns or abbreviations are capitalized. I personally strongly preferthe British convention. It preserves more information (which word is aname) and causes far fewer problems with bibliographic databases (likeBibTeX), where the unnecessary U.S.-style capitalization has to beremoved for most bibliographic-reference styles. My advice is tofollow the requirements of publishers, but if there are none, do notperform any unnecessary capitalization in titles. In any case, alwaysremain consistent within a single document.Quantities and units. There are well-established rules fortypesetting units of measurements, which are described, for example,in NISTSP 811 and ISO31-0. In particular:numbers and unit symbols are separated by a no-break space;unit symbols are never written in italics, to distinguishthem from variables for physical quantities, which are in italics;indices of variables are only written in italics if they representanother variable, but not if they are just an abbreviation of a word;symbols for SI unitshave well-defined capitalization rules (prefix symbols are uppercasefrom mega upwards and lowercase from kilo downwards, unit symbolsstart with an uppercase letter only if the unit was named after aperson).Bad example: vmax=120Kph Good example: vmax = 120 km/hSpecial thanks to RobinFairbairns and LarsEngebretsen for useful suggestions.Further suggestions for this text are very welcome! Just mail me.created 1998-05-01 – last modified 2008-06-17 –http://www.cl.cam.ac.uk/~mgk25/publ-tips/
 

Tips

for

using

LaTeX

and

PDF

to

make

electronically

published

papers

more

useful

for

readers.

http://www.cl.cam.ac.uk/~mgk25/publ-tips/

Effective Scientific Electronic Publishing 2008 July

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Tips for using LaTeX and PDF to make electronically published papers more useful for readers.

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